Knowify vs Simpro
Head-to-head comparison of pricing, features, integrations, and use-case fit.
Knowify
Construction and contractor management built on QuickBooks
- Starting price
- From $99/mo
- Best team size
- 5-50
- Free trial
- 14 days
Simpro
Job, project and service management software for commercial and residential trade contractors
- Starting price
- Custom quote
- Best team size
- 10-200
- Free trial
- None listed
What actually separates them
Only the points where our data on Knowify and Simpro differs. A feature or integration missing from one tool's list means our entry does not record it, not that the tool lacks it. Everything they share is further down.
- → Price transparency: Knowify publishes its prices (From $99/mo). Simpro does not, so you need a quote from Simpro to compare them.
- → Trades served: Knowify serves Roofing, Painting; Simpro serves Pest Control, Pool Service, Solar, Fire Protection & Life Safety. The other tool's entry does not list them.
- → Free trial: Knowify offers a 14-day free trial. Our data records no free trial for Simpro.
- → Integrations listed for one tool only: Knowify: quickbooks desktop, zapier; Simpro: xero, myob, sage, sage intacct.
- → Fit for shared trades: Knowify scores higher for General Contractors (7/10 vs 5/10); Simpro scores higher for HVAC (8/10 vs 6/10), Plumbing (8/10 vs 6/10), Electrical (8/10 vs 6/10).
- → Features listed for one tool only: Knowify: change orders, aia billing, time tracking; Simpro: job management, estimating, service agreements.
Quick verdict
Knowify: Trade contractors and subcontractors on QuickBooks who need job costing, change orders and AIA progress billing.
Simpro: Electrical, HVAC, plumbing, security and fire protection contractors that mix service, maintenance and project work and want quoting, stock and job costing in one system.
Vertical fit favors Simpro in 3 of 4 shared trades.
Knowify publishes its prices (From $99/mo); Simpro quotes only.
Simpro lists more integrations in our data (9 vs 3).
Decision matrix: which one is right for you?
Pick Knowify if…
- → Your situation matches Knowify's target profile: Trade contractors and subcontractors on QuickBooks who need job costing, change orders and AIA progress billing
- → You want to try before buying: Knowify offers a 14-day free trial; our data records none for Simpro
- → You work in General Contractors: Knowify has the higher vertical-fit score there (General Contractors: 7/10 vs 5/10)
- → You want to budget before asking for a quote: Knowify publishes its prices (From $99/mo); Simpro quotes only
Pick Simpro if…
- → Your situation matches Simpro's target profile: Electrical, HVAC, plumbing, security and fire protection contractors that mix service, maintenance and project work and want quoting, stock and job costing in one system
- → You work in HVAC, Plumbing or Electrical: Simpro has the higher vertical-fit score there (HVAC: 8/10 vs 6/10)
- → You serve several trades: Simpro serves 8 trades in our data, against 6 for Knowify
- → Integrations matter: Simpro lists 9 integrations in our data, against 3 for Knowify
- → You want a longer track record: Simpro was founded in 2002, Knowify in 2012
Pricing side-by-side
| Tier | Knowify | Simpro |
|---|---|---|
| Tier 1 | Core: $99/mo | Base Plan (custom quote): quote |
| Tier 2 | Advanced: $329/mo | - |
| Tier 3 | Enterprise: quote | - |
Knowify starts on Core, at $99 a month base, more as users are added. Simpro publishes no price, so ask for a written quote for your team size.
Pros & cons
Knowify
- + Publishes its prices; Simpro quotes only
- + 14-day free trial
- + Higher vertical-fit score for General Contractors
- + QuickBooks integration listed (QuickBooks Online, QuickBooks Desktop)
- + Serves 6 trades in our data
- − Key features (job costing, client portal, subcontracts) start on Advanced and QuickBooks Desktop sync on Enterprise
- − Per-user charges beyond each plan's included users
- − Less homeowner-facing than Buildertrend
Simpro
- + Higher vertical-fit score for HVAC, Plumbing or Electrical
- + QuickBooks integration listed (QuickBooks Online)
- + Stripe integration listed
- + Serves 8 trades in our data
- + Founded in 2002
- − No published prices or self-serve trial
- − Setup fee on top of the subscription
- − Several add-ons cost extra and some integrations (Salesforce, NetSuite) come from partners
- − No free trial in our data (Knowify offers 14 days)
- − No published price: you need a quote
Feature comparison
Features as listed in our entries. The lists use different words for similar features, so check a feature you need on both vendors' sites.
Listed for Knowify only
- + change orders
- + aia billing
- + time tracking
- + quickbooks sync two way
Listed for both
- ✓ job costing
- ✓ scheduling
- ✓ progress billing
Listed for Simpro only
- + job management
- + estimating
- + service agreements
- + asset management
- + stock management
- + purchase orders
- + project management
Integrations
Listed for Knowify only
- + quickbooks desktop
- + zapier
Listed for both
- ✓ quickbooks online
Listed for Simpro only
- + xero
- + myob
- + sage
- + sage intacct
- + netsuite
- + stripe
- + hubspot
- + salesforce
Which fits better in each trade
| Trade | Knowify fit | Simpro fit | Winner |
|---|---|---|---|
| HVAC | 6 / 10 | 8 / 10 | Simpro |
| Plumbing | 6 / 10 | 8 / 10 | Simpro |
| Electrical | 6 / 10 | 8 / 10 | Simpro |
| General Contractors | 7 / 10 | 5 / 10 | Knowify |
Vertical-fit scores (1-10) rate how well each tool is built for the trade, checked against the trades the vendor's own pages say it serves. See methodology.
Frequently asked questions
Which is better, Knowify or Simpro?
It depends on your trade, team size and budget. Knowify is best for trade contractors and subcontractors on QuickBooks who need job costing, change orders and AIA progress billing. Simpro is best for electrical, HVAC, plumbing, security and fire protection contractors that mix service, maintenance and project work and want quoting, stock and job costing in one system. See the decision matrix above, and the trade-by-trade fit table if you work in one trade.
Is Knowify cheaper than Simpro?
Knowify publishes its prices (From $99/mo); Simpro quotes only, so ask Simpro for a written quote at your team size before comparing.
Can Knowify and Simpro integrate with QuickBooks?
Knowify lists QuickBooks Online and QuickBooks Desktop. Simpro lists QuickBooks Online. Check which way each sync runs, and on which plans, in each tool's full review before you buy.
Do Knowify or Simpro offer a free trial?
Knowify: a 14-day free trial. Simpro: no free trial in our data.
Can I move from Knowify to Simpro (or the other way)?
Our data does not record migration support for either tool. Ask both vendors which records they import and export (customers, jobs, invoices, recurring agreements, price books), in which file format, and whether they help with the import.
Knowify vs Simpro: which has better customer support?
Our data does not record support channels or response times for either tool. Ask each vendor which support comes with the plan you would buy. Each full review links to G2 and Capterra, where you can read current user reviews.
Which suits a solo contractor, and which a growing team?
Our data puts Knowify's best team size at 5-50 and Simpro's at 10-200. Knowify's entry price is $99 a month base, more as users are added; Simpro's is no published price (quote only). Price both at the team size you expect to have, not only today's.
Need a deeper look?
See our full reviews with each tool's pricing tiers, integrations and weaknesses.
Should your product be in this comparison?
We check Knowify and Simpro against their own websites and list the cons next to the pros. If you build a competing product that is not listed here, you can submit it for editorial review. An evaluation can end with or without a listing.
Listings are free. We do not accept payment for inclusion, for placement, for a score, or to remove a documented con. Read this page first and decide whether you want that.