Knowify vs Workyard
Head-to-head comparison of pricing, features, integrations, and use-case fit.
Knowify
Construction and contractor management built on QuickBooks
- Starting price
- From $99/mo
- Aggregate rating
- 4.5 / 5
- Best team size
- 5-50
- Free trial
- 14 days
Workyard
GPS time tracking and workforce management for construction and trades
- Starting price
- From $6/mo
- Aggregate rating
- 4.7 / 5
- Best team size
- 5-200
- Free trial
- No
Quick verdict
Knowify: Small-to-mid contractors deep on QuickBooks who need AIA billing and change orders.
Workyard: Construction and trades contractors that want accurate GPS-based labor tracking and job costing to feed payroll, alongside their FSM.
User ratings favor Workyard (4.7 vs 4.5).
Workyard has a lower starting price (From $6/mo).
Decision matrix — which one is right for you?
Pick Knowify if…
- → Your situation matches Knowify's target profile: Small-to-mid contractors deep on QuickBooks who need AIA billing and change orders
- → You want to try before buying — Knowify offers a 14-day free trial; Workyard requires a demo
- → Integration ecosystem matters — Knowify has 3 native integrations vs Workyard's 1
Pick Workyard if…
- → Your situation matches Workyard's target profile: Construction and trades contractors that want accurate GPS-based labor tracking and job costing to feed payroll, alongside their FSM
- → Budget is the constraint — Workyard starts at $6/mo vs $99/mo for Knowify
- → Post-purchase satisfaction matters — Workyard has a higher aggregate user rating (4.7 vs 4.5 on G2 + Capterra)
Pricing side-by-side
| Tier | Knowify | Workyard |
|---|---|---|
| Tier 1 | Essentials — $186/mo | Starter — $6/mo |
| Tier 2 | Advanced — $312/mo | Pro — $13/mo |
| Tier 3 | Premium — $583/mo | — |
Knowify starts at $99/mo on Essentials and scales to $583/mo on Premium. Workyard starts at $6/mo on Starter and scales to $13/mo on Pro. Workyard is $93/mo cheaper at the entry tier. At scale (5+ users), both platforms typically converge in price as you climb the tier ladder.
Pros & cons
Knowify
- + 14-day free trial, no credit card required
- + Native QuickBooks integration (bidirectional sync)
- + Built-in Stripe payment processing
- + Covers 5 trade verticals — strong multi-vertical fit
- + 13 years of product maturity (founded 2013)
- − QuickBooks-required
- − Limited mobile app
- − UI feels engineering-driven not contractor-driven
Workyard
- + Lower entry price — From $6/mo
- + Higher aggregate user rating (4.7 / 5)
- + Native QuickBooks integration (bidirectional sync)
- + Covers 6 trade verticals — strong multi-vertical fit
- − Workforce/time-tracking and scheduling tool, not a full FSM (no invoicing/CRM depth — pair it with one)
- − Automatic geofenced clock-ins can misfire when crews drive past job sites
- − No free trial (Knowify offers 14 days)
Implementation timeline comparison
Knowify
1-3 weeks self-service onboarding
Workyard
1-3 weeks self-service onboarding
Enterprise-tier platforms ($250+/user/mo) typically require 3-6 months with dedicated admin time, custom pricebook setup, and phased rollout to field techs. Mid-tier platforms reach operational status in 4-8 weeks with optional paid onboarding. Entry-tier platforms are designed for self-service onboarding in 1-3 weeks. Always plan for 2-4 weeks of parallel operation with your existing system before cutting over.
Feature comparison
Only in Knowify
- + change orders
- + aia billing
- + quickbooks sync two way
- + purchase orders
Both have
- ✓ job costing
- ✓ scheduling
- ✓ time tracking
Only in Workyard
- + gps tracking
- + quickbooks integration
- + team management
Integrations
Only in Knowify
- + quickbooks desktop
- + quickbooks online
- + stripe
Both integrate with
— No common integrations —
Only in Workyard
- + quickbooks
Which fits better in each trade
| Trade | Knowify fit | Workyard fit | Winner |
|---|---|---|---|
| HVAC | 6 / 10 | 7 / 10 | Workyard |
| Plumbing | 6 / 10 | 7 / 10 | Workyard |
| Electrical | 6 / 10 | 7 / 10 | Workyard |
| Roofing | 8 / 10 | 7 / 10 | Knowify |
| General Contractors | 9 / 10 | 8 / 10 | Knowify |
Vertical-fit scores combine feature coverage, customer base concentration, and the tool's own positioning for the trade. See methodology.
Frequently asked questions
Which is better, Knowify or Workyard?
Neither is universally better — they target different buyers. Knowify is best for Small-to-mid contractors deep on QuickBooks who need AIA billing and change orders. Workyard is best for Construction and trades contractors that want accurate GPS-based labor tracking and job costing to feed payroll, alongside their FSM. See the decision matrix above for situation-specific guidance, or jump to the per-vertical winner table if you're in a specific trade.
Is Knowify cheaper than Workyard?
Workyard has a lower starting price (From $6/mo vs From $99/mo). However, total cost depends on team size, features needed, and tier — see the full pricing breakdown above.
Can Knowify and Workyard integrate with QuickBooks?
Knowify integrates with QuickBooks natively. Workyard integrates with QuickBooks natively. Both work with QuickBooks Online; confirm QuickBooks Desktop support before signing if your accountant uses Desktop.
Do Knowify or Workyard offer a free trial?
Knowify: 14-day free trial, no credit card required. Workyard: no free trial advertised; demo on request.
How long does Knowify vs Workyard take to implement?
Knowify: 1-3 weeks self-service onboarding. Workyard: 1-3 weeks self-service onboarding. Implementation length scales with pricing tier — enterprise platforms ($250+/user/mo) require 3-6 months with dedicated admin time; mid-tier platforms typically reach operational status in 4-8 weeks with optional paid onboarding.
Can I migrate from Knowify to Workyard (or vice versa)?
Yes, but expect data normalization work. Customer records and active jobs typically import cleanly via CSV. Historical job data, recurring service agreements, and custom pricebooks rarely transfer perfectly — most shops leave historical data in the source system as archival reference rather than migrating it. Budget 2-4 weeks of parallel operation between the two systems during the cutover.
Knowify vs Workyard: which has better customer support?
Both Knowify and Workyard offer email support across all tiers, with phone and live chat typically reserved for higher tiers. Response time SLAs vary by tier — entry-tier customers usually get 24-48 hour email response; enterprise customers get dedicated account managers with same-day response. Read recent G2 reviews specifically for support-quality signals before committing.
Which is better for solo contractors vs growing teams?
For solo contractors and 2-3 person teams, the lower-priced option (Workyard) typically wins on cost without sacrificing core features. For growing teams (5-15 employees), evaluate based on which platform's upper tiers include the features you'll need at your 12-18 month projected scale rather than buying for today's team size. For established 15+ employee operations, the depth of enterprise features (reporting, multi-location, marketing attribution) matters more than entry-tier price.
Need a deeper look?
See our full reviews with detailed pricing tiers, integration depth, and weaknesses.