MaintainX vs Powered Now
Head-to-head comparison of pricing, features, integrations, and use-case fit.
MaintainX
Modern mobile-first CMMS and work order management
- Starting price
- Free tier available
- Aggregate rating
- 4.8 / 5
- Best team size
- 5-500
- Free trial
- 30 days
Powered Now
Quotes, invoices, and job management for UK trade businesses
- Starting price
- From $36/mo
- Aggregate rating
- 4.6 / 5
- Best team size
- 1-10
- Free trial
- 14 days
What actually separates them
Only the points where MaintainX and Powered Now genuinely differ, from our verified data. Everything they share is further down.
- → Entry price: MaintainX starts at Free tier available, Powered Now at From $36/mo, so Powered Now is Infinityx the entry cost.
- → Trades served: MaintainX covers Appliance Repair; Powered Now covers Handyman Services. The other does not.
- → Integrations: only MaintainX connects to sap, oracle, slack, microsoft teams; only Powered Now connects to xero, stripe, gocardless.
- → Features the other lacks: MaintainX has work_orders, preventive_maintenance, asset_management; Powered Now has quotes, invoicing, scheduling.
Quick verdict
MaintainX: Internal maintenance teams (5-500) wanting modern mobile-first CMMS; popular UpKeep alternative.
Powered Now: UK/Ireland small trade businesses 1-10 employees needing simple quote-to-invoice flow.
User ratings favor MaintainX (4.8 vs 4.6).
MaintainX has a lower starting price (Free tier available).
Decision matrix — which one is right for you?
Pick MaintainX if…
- → Your situation matches MaintainX's target profile: Internal maintenance teams (5-500) wanting modern mobile-first CMMS; popular UpKeep alternative
- → Budget is the constraint — MaintainX starts at $0/mo vs $36/mo for Powered Now
- → Post-purchase satisfaction matters — MaintainX has a higher aggregate user rating (4.8 vs 4.6 on G2 + Capterra)
- → Integration ecosystem matters — MaintainX has 6 native integrations vs Powered Now's 4
Pick Powered Now if…
- → Your situation matches Powered Now's target profile: UK/Ireland small trade businesses 1-10 employees needing simple quote-to-invoice flow
Pricing side-by-side
| Tier | MaintainX | Powered Now |
|---|---|---|
| Tier 1 | Basic (Free) — Free | Starter — $36/mo |
| Tier 2 | Essential — $16/mo | Pro — $60/mo |
| Tier 3 | Premium — $49/mo | Premium — $96/mo |
| Tier 4 | Enterprise — Custom | — |
MaintainX starts at $0/mo on Basic (Free). Powered Now starts at $36/mo on Starter and scales to $96/mo on Premium. MaintainX is $36/mo cheaper at the entry tier. At scale (5+ users), both platforms typically converge in price as you climb the tier ladder.
Pros & cons
MaintainX
- + Lower entry price — Free tier available
- + 30-day free trial, no credit card required
- + Higher aggregate user rating (4.8 / 5)
- + Native QuickBooks integration (bidirectional sync)
- + Covers 5 trade verticals — strong multi-vertical fit
- − Focus on internal maintenance not customer-facing service
- − Not designed as a customer-billing FSM
Powered Now
- + 14-day free trial, no credit card required
- + Native QuickBooks integration (bidirectional sync)
- + Built-in Stripe payment processing
- + Covers 5 trade verticals — strong multi-vertical fit
- + 12 years of product maturity (founded 2014)
- − UK-focused — US payroll/tax integrations weak
- − Smaller US user community
Implementation timeline comparison
MaintainX
1-3 weeks self-service onboarding
Powered Now
1-3 weeks self-service onboarding
Enterprise-tier platforms ($250+/user/mo) typically require 3-6 months with dedicated admin time, custom pricebook setup, and phased rollout to field techs. Mid-tier platforms reach operational status in 4-8 weeks with optional paid onboarding. Entry-tier platforms are designed for self-service onboarding in 1-3 weeks. Always plan for 2-4 weeks of parallel operation with your existing system before cutting over.
Feature comparison
Only in MaintainX
- + work orders
- + preventive maintenance
- + asset management
- + inventory
- + mobile app
- + qr codes
- + reporting
- + procedures
Both have
Only in Powered Now
- + quotes
- + invoicing
- + scheduling
- + expenses
- + esignature
- + form templates
- + team tracking
Integrations
Only in MaintainX
- + sap
- + oracle
- + slack
- + microsoft teams
- + zapier
Both integrate with
- ✓ quickbooks
Only in Powered Now
- + xero
- + stripe
- + gocardless
Which fits better in each trade
| Trade | MaintainX fit | Powered Now fit | Winner |
|---|---|---|---|
| HVAC | 7 / 10 | 6 / 10 | MaintainX |
| Plumbing | 7 / 10 | 6 / 10 | MaintainX |
| Electrical | 7 / 10 | 6 / 10 | MaintainX |
| General Contractors | 6 / 10 | 5 / 10 | MaintainX |
Vertical-fit scores combine feature coverage, customer base concentration, and the tool's own positioning for the trade. See methodology.
Frequently asked questions
Which is better, MaintainX or Powered Now?
Neither is universally better — they target different buyers. MaintainX is best for Internal maintenance teams (5-500) wanting modern mobile-first CMMS; popular UpKeep alternative. Powered Now is best for UK/Ireland small trade businesses 1-10 employees needing simple quote-to-invoice flow. See the decision matrix above for situation-specific guidance, or jump to the per-vertical winner table if you're in a specific trade.
Is MaintainX cheaper than Powered Now?
MaintainX has a lower starting price (Free tier available vs From $36/mo). However, total cost depends on team size, features needed, and tier — see the full pricing breakdown above.
Can MaintainX and Powered Now integrate with QuickBooks?
MaintainX integrates with QuickBooks natively. Powered Now integrates with QuickBooks natively. Both work with QuickBooks Online; confirm QuickBooks Desktop support before signing if your accountant uses Desktop.
Do MaintainX or Powered Now offer a free trial?
MaintainX: 30-day free trial, no credit card required. Powered Now: 14-day free trial, no credit card required.
How long does MaintainX vs Powered Now take to implement?
MaintainX: 1-3 weeks self-service onboarding. Powered Now: 1-3 weeks self-service onboarding. Implementation length scales with pricing tier — enterprise platforms ($250+/user/mo) require 3-6 months with dedicated admin time; mid-tier platforms typically reach operational status in 4-8 weeks with optional paid onboarding.
Can I migrate from MaintainX to Powered Now (or vice versa)?
Yes, but expect data normalization work. Customer records and active jobs typically import cleanly via CSV. Historical job data, recurring service agreements, and custom pricebooks rarely transfer perfectly — most shops leave historical data in the source system as archival reference rather than migrating it. Budget 2-4 weeks of parallel operation between the two systems during the cutover.
MaintainX vs Powered Now: which has better customer support?
Both MaintainX and Powered Now offer email support across all tiers, with phone and live chat typically reserved for higher tiers. Response time SLAs vary by tier — entry-tier customers usually get 24-48 hour email response; enterprise customers get dedicated account managers with same-day response. Read recent G2 reviews specifically for support-quality signals before committing.
Which is better for solo contractors vs growing teams?
For solo contractors and 2-3 person teams, the lower-priced option (MaintainX) typically wins on cost without sacrificing core features. For growing teams (5-15 employees), evaluate based on which platform's upper tiers include the features you'll need at your 12-18 month projected scale rather than buying for today's team size. For established 15+ employee operations, the depth of enterprise features (reporting, multi-location, marketing attribution) matters more than entry-tier price.
Need a deeper look?
See our full reviews with detailed pricing tiers, integration depth, and weaknesses.
Should your product be in this comparison?
We review MaintainX and Powered Now against their own published pricing and terms, and we publish the cons next to the pros. If you build a competing product and it is not covered here, send it to us and it gets the same treatment.
Listings are free. No vendor can pay for placement, for a score, or to have a documented con removed. Read this page first and decide whether you want that.