MaintainX Review
Modern mobile-first CMMS and work order management
Fit Score
Fit Score
▸ How we scored MaintainX: 7.0/10
| Factor | Weight | Sub-score |
|---|---|---|
| Vertical fit (best trade) | 60% | 5.0/10 |
| Pricing transparency | 20% | 10.0/10 |
| Integration coverage | 20% | 10.0/10 |
Weighted composite, applied identically to every vendor; no vendor pays to change it. Full Fit Score methodology →
WrenchStack may earn a commission or a referral reward if you sign up through a tracked link on this page. The vendor pays it and we add no charge of our own. Neither is an input to the Fit Score or to how we order tools. How we make money.
Quick verdict
MaintainX is best for Internal maintenance teams (5-500) wanting modern mobile-first CMMS. Pricing starts with a free tier.
Reviews on review sites
We do not copy third-party review scores onto this page: they change often and we could not verify them. Read MaintainX's current reviews at the source.
About MaintainX
MaintainX is a cloud CMMS (computerized maintenance management system) and work-order platform for internal maintenance teams, founded in 2018 in San Francisco. Autodesk completed its acquisition of MaintainX in August 2026, and it is still sold under the MaintainX brand.
It is built mobile-first: offline-capable apps for techs in basements and on rooftops, QR codes on assets for instant work-order lookup, procedure and checklist templates, and messaging. The Basic plan is free with unlimited non-recurring work orders and a limited number of templates; Essential is $20 per user per month billed annually ($25 monthly), Premium $65 ($75 monthly), and Enterprise is custom-quoted.
Integrations include SAP, Oracle and Microsoft Dynamics ERPs, QuickBooks, Slack, Power BI, Samsara and Zapier.
The trade-off: MaintainX is internal maintenance, not customer-facing field service. HVAC, plumbing and electrical contractors visiting customer sites need an FSM platform (ServiceTitan, Jobber, Housecall Pro), not a CMMS. MaintainX is for the facility maintenance team at the building, not the contractor servicing it.
Pricing
| Tier | Price | Notes |
|---|---|---|
| Basic | Free | |
| Essential | $20/mo | Lowest price in this table |
| Premium | $65/mo | Highest price in this table |
| Enterprise | See pricing note |
Basic plan free forever (unlimited work orders; limited to 2 work orders with attached procedures and 2 active repeating work orders); Essential $20/user/mo billed annually ($25 monthly); Premium $65/user/mo billed annually ($75 monthly); Enterprise custom-quoted. A user is someone who uses the MaintainX app with a unique login; requester accounts are free. The pricing page and homepage state no free-trial length. Acquired by Autodesk (closed 2026-08-03); still sold under the MaintainX brand. Verified against getmaintainx.com/pricing 2026-10-08.
MaintainX has a free tier (15 of the 127 tools we list have one). The pricing note above lists what the free plan includes and its limits; check them against your team size and job volume before you plan around it.
Pricing verified 2026-10-08. Prices can change, so confirm them with MaintainX before purchasing.
Cost by crew size
Monthly cost of the cheapest MaintainX plan that allows each number of users, worked out from the plan prices and user rules on its pricing page, counting every tech as a full user. Plan prices and extra-user fees only: job, appointment and other usage limits, add-ons, setup fees and payment processing are not included; where a plan's usage limit is recorded, it is named under the figure.
| Users | Billed annually where offered | Billed monthly |
|---|---|---|
| 1 | $0/mo Basic, 2 work orders with attached procedures, 2 active repeating work orders | $0/mo Basic, 2 work orders with attached procedures, 2 active repeating work orders |
| 3 | $0/mo Basic, 2 work orders with attached procedures, 2 active repeating work orders | $0/mo Basic, 2 work orders with attached procedures, 2 active repeating work orders |
| 5 | $0/mo Basic, 2 work orders with attached procedures, 2 active repeating work orders | $0/mo Basic, 2 work orders with attached procedures, 2 active repeating work orders |
| 10 | $0/mo Basic, 2 work orders with attached procedures, 2 active repeating work orders | $0/mo Basic, 2 work orders with attached procedures, 2 active repeating work orders |
Source: getmaintainx.com/pricing, read 2026-10-08.
Switching from another tool? Estimate the 12-month cost of switching →
Key features
Integrations
Pros
- + Mobile-first, offline-capable
The mobile app works offline for techs in basements, rooftops and other low-signal locations, and syncs when they reconnect.
- + Free plan
The Basic plan is free with no time limit and unlimited non-recurring work orders, a low-risk way to start before moving to a paid plan.
- + QR code asset scanning
Print QR codes on equipment; techs scan to instantly load work order history, manuals, and parts lists. Critical for operations with hundreds of pieces of equipment across multiple buildings.
- + ERP and chat integrations
SAP, Oracle and Microsoft Dynamics ERP integrations, plus Slack, Power BI, Samsara and QuickBooks, so work orders reach the systems and chat tools the team already uses.
Cons
- − Internal maintenance only, not customer-facing FSM
Not designed to bill customers. HVAC, plumbing, electrical contractors need ServiceTitan, Jobber, or Housecall Pro for customer-billing workflows. Confusion between CMMS and FSM is the most common buyer mistake in this space.
- − Free plan has real limits
Basic limits templates, procedures and recurring work, and lacks the automation and reporting of paid plans; most real operations need at least Essential ($20/user/month billed annually).
- − Enterprise pricing is quoted
Large operations on Enterprise get a custom quote, so compare it against Limble and UpKeep quotes at the same scale.
- − Newer than legacy CMMS
2018 founding versus Maximo's 1990s/2000s history. Feature depth in edge cases (complex parts hierarchies, multi-site enterprise reporting) less mature than legacy enterprise CMMS.
- − Limble is a direct competitor with similar features
Both are modern cloud CMMS platforms, so evaluate them side by side rather than picking either by default; implementation and pricing differ.
Implementation
Deployment usually takes a few weeks. Set up locations and assets (manually or by CSV), create work order templates, print QR codes for key assets, and schedule preventive maintenance. Roll the mobile app out to techs, then add reporting, parts inventory and integrations (ERP, QuickBooks, Slack). Moving from paper or spreadsheets is mostly a fresh start; moving from a legacy CMMS usually means rebuilding the asset library, so plan a period of running both systems.
Best for / Watch out for
Available for these trades
MaintainX is maintenance software (CMMS), and its own site names none of the contractor trades we cover, so it is not ranked on our trade pages. The alternatives below compare it with other CMMS tools.
WrenchStack Awards
Editorial recognitions MaintainX received in our 2026 awards. See full methodology →
Alternatives to MaintainX
Matched on tool type, price tier and team size.
Costs more at $24/mo.
Quote-only pricing, so compare on fit not cost.
User reviews
Write a review →No user reviews yet for MaintainX
If you use MaintainX, you can write the first review. Every review is moderated by hand before it is published.
Write the first review →Write a review of MaintainX
Every review is moderated by hand before it is published, and a review can be declined. If you leave an email address, we may use it to confirm that you use MaintainX.
Frequently asked questions
What's the difference between CMMS and FSM software?
CMMS (Computerized Maintenance Management System) is for INTERNAL maintenance teams, such as the facility manager at a hospital, school, or office building managing their building's equipment. FSM (Field Service Management) is for CONTRACTORS visiting customer sites, such as the HVAC company servicing that hospital. MaintainX is CMMS. ServiceTitan, Jobber, Housecall Pro are FSM. They're different software for different jobs and the buyers are different people.
How does MaintainX compare to UpKeep and Limble CMMS?
All three are modern cloud CMMS competitors. MaintainX publishes per-user prices (Essential $20, Premium $65 per user per month billed annually) and has a free Basic plan; UpKeep publishes per-user prices (Essential $24); Limble quotes through a price calculator. For a 30-tech team, MaintainX's list prices come to about $600/month (Essential) or $1,950/month (Premium) billed annually and UpKeep's to about $720 (Essential), so get quotes from all three at your usage.
Is MaintainX's free tier actually usable?
Yes for very small operations. The Basic plan has no time limit and includes unlimited non-recurring work orders, unlimited assets and team messaging, but only a limited number of templates, checklists and procedures, and recurring work is limited. Growing teams usually move to Essential ($20/user/month billed annually) for automation and reporting.
Does MaintainX integrate with SAP or Oracle?
Yes. MaintainX integrates with SAP (B1, ECC and S/4HANA), Oracle and Microsoft Dynamics ERPs, as well as QuickBooks, Slack, Power BI and Samsara, and connects to other apps through Zapier or its API.
When should I choose MaintainX over a full FSM platform?
Choose CMMS over FSM when: (1) you're an internal maintenance team at a building/facility, not a contractor billing customers; (2) you're tracking work orders for equipment you own, not services rendered to customers; (3) you don't need quote-to-invoice workflows; (4) you're paying technicians, not invoicing customers. If you don't fit those criteria, you probably want FSM (ServiceTitan, Jobber, Housecall Pro) instead.
Ready to try MaintainX?
Free tier available.
Visit MaintainX →Do you build something that competes with MaintainX?
We check MaintainX against its own website and list the cons next to the pros. If you build a competing product that is not listed here, you can submit it for editorial review. An evaluation can end with or without a listing.
Listings are free. We do not accept payment for inclusion, for placement, for a score, or to remove a documented con. Read this page first and decide whether you want that.