MaintainX vs UpKeep
Head-to-head comparison of pricing, features, integrations, and use-case fit.
MaintainX
Modern mobile-first CMMS and work order management
- Starting price
- Free tier available
- Best team size
- 5-500
- Free trial
- Free tier instead
UpKeep
Mobile-first CMMS for maintenance teams that look after their own equipment and facilities
- Starting price
- From $24/mo
- Best team size
- 5-100
- Free trial
- None listed
What actually separates them
Only the points where our data on MaintainX and UpKeep differs. A feature or integration missing from one tool's list means our entry does not record it, not that the tool lacks it. Everything they share is further down.
- → Entry price: MaintainX has a free tier; UpKeep starts at $24 per user a month.
- → Integrations listed for one tool only: MaintainX: slack, power bi, samsara; UpKeep: netsuite.
- → Features listed for one tool only: MaintainX: work orders, qr codes, procedures; UpKeep: work order management, parts tracking, purchase orders.
Quick verdict
MaintainX: Internal maintenance teams (5-500) wanting modern mobile-first CMMS.
UpKeep: In-house maintenance teams in manufacturing, facilities, property management, hospitality, food and beverage and similar operations that maintain their own assets (not contractors billing customers).
MaintainX has the lower starting price (Free tier available).
MaintainX lists more integrations in our data (8 vs 6).
Decision matrix: which one is right for you?
Pick MaintainX if…
- → Your situation matches MaintainX's target profile: Internal maintenance teams (5-500) wanting modern mobile-first CMMS
- → Entry price matters most: MaintainX has a free tier; UpKeep starts at $24 per user a month
- → Integrations matter: MaintainX lists 8 integrations in our data, against 6 for UpKeep
Pick UpKeep if…
- → Your situation matches UpKeep's target profile: In-house maintenance teams in manufacturing, facilities, property management, hospitality, food and beverage and similar operations that maintain their own assets (not contractors billing customers)
Pricing side-by-side
| Tier | MaintainX | UpKeep |
|---|---|---|
| Tier 1 | Basic: free | Essential: $24/mo |
| Tier 2 | Essential: $20/mo | Premium: $55/mo |
| Tier 3 | Premium: $65/mo | Professional: quote |
| Tier 4 | Enterprise: quote | Enterprise: quote |
MaintainX has a free tier (Basic). UpKeep starts at $24 per user a month on Essential. MaintainX's entry price is $24 a month lower.
Pros & cons
MaintainX
- + Lower entry price: Free tier available
- + QuickBooks integration listed (QuickBooks (product not specified))
- − Focus on internal maintenance not customer-facing service
- − Not designed as a customer-billing FSM
UpKeep
- + QuickBooks integration listed (QuickBooks (product not specified))
- + Founded in 2015
- − Built for in-house maintenance, not contractor billing
- − Per-user pricing
- − Offline mobile mode and full analytics need the quote-only Professional plan
Feature comparison
Features as listed in our entries. The lists use different words for similar features, so check a feature you need on both vendors' sites.
Listed for MaintainX only
- + work orders
- + qr codes
- + procedures
Listed for both
- ✓ preventive maintenance
- ✓ asset management
- ✓ inventory
- ✓ mobile app
- ✓ reporting
Listed for UpKeep only
- + work order management
- + parts tracking
- + purchase orders
- + qr code scanning
- + work requests
Integrations
Listed for MaintainX only
- + slack
- + power bi
- + samsara
Listed for both
- ✓ sap
- ✓ oracle
- ✓ microsoft dynamics
- ✓ quickbooks
- ✓ zapier
Listed for UpKeep only
- + netsuite
Frequently asked questions
Which is better, MaintainX or UpKeep?
It depends on your trade, team size and budget. MaintainX is best for internal maintenance teams (5-500) wanting modern mobile-first CMMS. UpKeep is best for in-house maintenance teams in manufacturing, facilities, property management, hospitality, food and beverage and similar operations that maintain their own assets (not contractors billing customers). See the decision matrix above.
Is MaintainX cheaper than UpKeep?
MaintainX has the lower entry price: a free tier, against $24 per user a month for UpKeep. Total cost depends on your team size, the plan you need and any add-ons; see the pricing table above.
Can MaintainX and UpKeep integrate with QuickBooks?
MaintainX lists QuickBooks (product not specified). UpKeep lists QuickBooks (product not specified). Check which way each sync runs, and on which plans, in each tool's full review before you buy.
Do MaintainX or UpKeep offer a free trial?
MaintainX: a free tier. UpKeep: no free trial in our data.
Can I move from MaintainX to UpKeep (or the other way)?
Our data does not record migration support for either tool. Ask both vendors which records they import and export (customers, jobs, invoices, recurring agreements, price books), in which file format, and whether they help with the import.
MaintainX vs UpKeep: which has better customer support?
Our data does not record support channels or response times for either tool. Ask each vendor which support comes with the plan you would buy. Each full review links to G2 and Capterra, where you can read current user reviews.
Which suits a solo contractor, and which a growing team?
Our data puts MaintainX's best team size at 5-500 and UpKeep's at 5-100. MaintainX's entry price is a free tier; UpKeep's is $24 per user a month. Price both at the team size you expect to have, not only today's.
Need a deeper look?
See our full reviews with each tool's pricing tiers, integrations and weaknesses.
Should your product be in this comparison?
We check MaintainX and UpKeep against their own websites and list the cons next to the pros. If you build a competing product that is not listed here, you can submit it for editorial review. An evaluation can end with or without a listing.
Listings are free. We do not accept payment for inclusion, for placement, for a score, or to remove a documented con. Read this page first and decide whether you want that.