MaintainX vs Workyard
Head-to-head comparison of pricing, features, integrations, and use-case fit.
MaintainX
Modern mobile-first CMMS and work order management
- Starting price
- Free tier available
- Aggregate rating
- 4.8 / 5
- Best team size
- 5-500
- Free trial
- 30 days
Workyard
GPS time tracking and workforce management for construction and trades
- Starting price
- From $6/mo
- Aggregate rating
- 4.7 / 5
- Best team size
- 5-200
- Free trial
- No
What actually separates them
Only the points where MaintainX and Workyard genuinely differ, from our verified data. Everything they share is further down.
- → Entry price: MaintainX starts at Free tier available, Workyard at From $6/mo, so Workyard is Infinityx the entry cost.
- → Trades served: MaintainX covers Appliance Repair; Workyard covers Landscaping & Lawn Care, Roofing. The other does not.
- → Free trial: MaintainX runs a 30-day trial. Workyard has none, so you evaluate it on a demo.
- → Integrations: only MaintainX connects to sap, oracle, slack, microsoft teams.
- → Features the other lacks: MaintainX has work_orders, preventive_maintenance, asset_management; Workyard has gps_tracking, time_tracking, scheduling.
Quick verdict
MaintainX: Internal maintenance teams (5-500) wanting modern mobile-first CMMS; popular UpKeep alternative.
Workyard: Construction and trades contractors that want accurate GPS-based labor tracking and job costing to feed payroll, alongside their FSM.
User ratings favor MaintainX (4.8 vs 4.7).
MaintainX has a lower starting price (Free tier available).
Decision matrix — which one is right for you?
Pick MaintainX if…
- → Your situation matches MaintainX's target profile: Internal maintenance teams (5-500) wanting modern mobile-first CMMS; popular UpKeep alternative
- → Budget is the constraint — MaintainX starts at $0/mo vs $6/mo for Workyard
- → You want to try before buying — MaintainX offers a 30-day free trial; Workyard requires a demo
- → Integration ecosystem matters — MaintainX has 6 native integrations vs Workyard's 1
Pick Workyard if…
- → Your situation matches Workyard's target profile: Construction and trades contractors that want accurate GPS-based labor tracking and job costing to feed payroll, alongside their FSM
Pricing side-by-side
| Tier | MaintainX | Workyard |
|---|---|---|
| Tier 1 | Basic (Free) — Free | Starter — $6/mo |
| Tier 2 | Essential — $16/mo | Pro — $13/mo |
| Tier 3 | Premium — $49/mo | — |
| Tier 4 | Enterprise — Custom | — |
MaintainX starts at $0/mo on Basic (Free). Workyard starts at $6/mo on Starter and scales to $13/mo on Pro. MaintainX is $6/mo cheaper at the entry tier. At scale (5+ users), both platforms typically converge in price as you climb the tier ladder.
Pros & cons
MaintainX
- + Lower entry price — Free tier available
- + 30-day free trial, no credit card required
- + Higher aggregate user rating (4.8 / 5)
- + Native QuickBooks integration (bidirectional sync)
- + Covers 5 trade verticals — strong multi-vertical fit
- − Focus on internal maintenance not customer-facing service
- − Not designed as a customer-billing FSM
Workyard
- + Native QuickBooks integration (bidirectional sync)
- + Covers 6 trade verticals — strong multi-vertical fit
- − Workforce/time-tracking and scheduling tool, not a full FSM (no invoicing/CRM depth — pair it with one)
- − Automatic geofenced clock-ins can misfire when crews drive past job sites
- − No free trial (MaintainX offers 30 days)
Implementation timeline comparison
MaintainX
1-3 weeks self-service onboarding
Workyard
1-3 weeks self-service onboarding
Enterprise-tier platforms ($250+/user/mo) typically require 3-6 months with dedicated admin time, custom pricebook setup, and phased rollout to field techs. Mid-tier platforms reach operational status in 4-8 weeks with optional paid onboarding. Entry-tier platforms are designed for self-service onboarding in 1-3 weeks. Always plan for 2-4 weeks of parallel operation with your existing system before cutting over.
Feature comparison
Only in MaintainX
- + work orders
- + preventive maintenance
- + asset management
- + inventory
- + mobile app
- + qr codes
- + reporting
- + procedures
Both have
Only in Workyard
- + gps tracking
- + time tracking
- + scheduling
- + job costing
- + quickbooks integration
- + team management
Integrations
Only in MaintainX
- + sap
- + oracle
- + slack
- + microsoft teams
- + zapier
Both integrate with
- ✓ quickbooks
Only in Workyard
— None unique —
Which fits better in each trade
| Trade | MaintainX fit | Workyard fit | Winner |
|---|---|---|---|
| HVAC | 7 / 10 | 7 / 10 | Tie |
| Plumbing | 7 / 10 | 7 / 10 | Tie |
| Electrical | 7 / 10 | 7 / 10 | Tie |
| General Contractors | 6 / 10 | 8 / 10 | Workyard |
Vertical-fit scores combine feature coverage, customer base concentration, and the tool's own positioning for the trade. See methodology.
Frequently asked questions
Which is better, MaintainX or Workyard?
Neither is universally better — they target different buyers. MaintainX is best for Internal maintenance teams (5-500) wanting modern mobile-first CMMS; popular UpKeep alternative. Workyard is best for Construction and trades contractors that want accurate GPS-based labor tracking and job costing to feed payroll, alongside their FSM. See the decision matrix above for situation-specific guidance, or jump to the per-vertical winner table if you're in a specific trade.
Is MaintainX cheaper than Workyard?
MaintainX has a lower starting price (Free tier available vs From $6/mo). However, total cost depends on team size, features needed, and tier — see the full pricing breakdown above.
Can MaintainX and Workyard integrate with QuickBooks?
MaintainX integrates with QuickBooks natively. Workyard integrates with QuickBooks natively. Both work with QuickBooks Online; confirm QuickBooks Desktop support before signing if your accountant uses Desktop.
Do MaintainX or Workyard offer a free trial?
MaintainX: 30-day free trial, no credit card required. Workyard: no free trial advertised; demo on request.
How long does MaintainX vs Workyard take to implement?
MaintainX: 1-3 weeks self-service onboarding. Workyard: 1-3 weeks self-service onboarding. Implementation length scales with pricing tier — enterprise platforms ($250+/user/mo) require 3-6 months with dedicated admin time; mid-tier platforms typically reach operational status in 4-8 weeks with optional paid onboarding.
Can I migrate from MaintainX to Workyard (or vice versa)?
Yes, but expect data normalization work. Customer records and active jobs typically import cleanly via CSV. Historical job data, recurring service agreements, and custom pricebooks rarely transfer perfectly — most shops leave historical data in the source system as archival reference rather than migrating it. Budget 2-4 weeks of parallel operation between the two systems during the cutover.
MaintainX vs Workyard: which has better customer support?
Both MaintainX and Workyard offer email support across all tiers, with phone and live chat typically reserved for higher tiers. Response time SLAs vary by tier — entry-tier customers usually get 24-48 hour email response; enterprise customers get dedicated account managers with same-day response. Read recent G2 reviews specifically for support-quality signals before committing.
Which is better for solo contractors vs growing teams?
For solo contractors and 2-3 person teams, the lower-priced option (MaintainX) typically wins on cost without sacrificing core features. For growing teams (5-15 employees), evaluate based on which platform's upper tiers include the features you'll need at your 12-18 month projected scale rather than buying for today's team size. For established 15+ employee operations, the depth of enterprise features (reporting, multi-location, marketing attribution) matters more than entry-tier price.
Need a deeper look?
See our full reviews with detailed pricing tiers, integration depth, and weaknesses.
Should your product be in this comparison?
We review MaintainX and Workyard against their own published pricing and terms, and we publish the cons next to the pros. If you build a competing product and it is not covered here, send it to us and it gets the same treatment.
Listings are free. No vendor can pay for placement, for a score, or to have a documented con removed. Read this page first and decide whether you want that.