PaintScout Review
Estimating, proposal and sales software built for painting contractors
Fit Score
Fit Score
▸ How we scored PaintScout: 10.0/10
| Factor | Weight | Sub-score |
|---|---|---|
| Vertical fit (best trade) | 60% | 10.0/10 |
| Pricing transparency | 20% | 10.0/10 |
| Integration coverage | 20% | 10.0/10 |
Weighted composite, applied identically to every vendor; no vendor pays to change it. Full Fit Score methodology →
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Quick verdict
PaintScout is best for Painting contractors whose main need is fast, consistent estimates and professional proposals priced from their own production rates, with the option to add CRM and scheduling. Pricing starts at $99/mo base, plus seats. Trade fit of 8/10 or higher: Painting. 14-day free trial available.
Reviews on review sites
We do not copy third-party review scores onto this page: they change often and we could not verify them. Read PaintScout's current reviews at the source.
About PaintScout
PaintScout is sales and estimating software built for painting contractors. It was co-founded by Jon Bryant, who ran his own painting business, and software developer Bryce Tymrick; Bryant is the CEO. The company is based in Calgary, Alberta (its terms of service name the operator as Tapristocrat Inc.), and it says thousands of painting businesses across North America use PaintScout.
Estimating is built around production rates. You set your own rates for surfaces and services such as walls, ceilings, trim, doors, cabinets, decks and floors, enter room dimensions on site, and PaintScout works out labor and materials. Estimates become interactive proposals with optional upgrades the customer can pick, electronic signatures, and a Pay Now button for deposits once the customer accepts. Payments run through PaintScout Payments (credit card and ACH, or EFT in Canada) or a Stripe connection, and consumer financing is available through Wisetack. The Sales plan also includes customer chat, automated email and SMS follow-ups, and sales leaderboards.
The Sales plan is $99 a month billed annually ($119 billed monthly) and includes 1 user; additional users are $20 per user per month. The Operations add-on, announced in May 2026, adds contacts and leads, drag-and-drop pipelines, job management, scheduling with Google Calendar two-way sync, crew assignment and team tasks for $79 a month billed annually ($99 monthly). There is a 14-day free trial with no credit card required and free onboarding, plus optional one-time Success Packages from $999 to $1,999 for setup and training. Integrations include QuickBooks Online, Xero, CompanyCam, Dropbox, Wisetack and Zapier, with CRMs such as HubSpot and Pipedrive connected through Zapier.
The trade-off: PaintScout is painting-only and estimating-led. Scheduling, job management and pipelines sit in the paid Operations add-on, and it runs in a web browser (you can add a home-screen icon on a phone or tablet) rather than as an app-store app. Multi-trade contractors, or painters who mainly want a low-cost all-in-one app, may prefer a broader tool such as QuoteIQ.
Pricing
| Tier | Price | Notes |
|---|---|---|
| Sales | $99/mo | Lowest price in this table |
| Sales + Operations | $178/mo | Highest price in this table |
Billed annually: Sales $99 a month including 1 user; Sales plus the Operations add-on ($79) comes to $178 a month. Billed monthly: Sales $119 and Operations $99. Additional users $20 per user per month. Optional one-time Success Packages: Plus $999, Pro $1,499, Premium $1,999. Free onboarding included. Card and ACH processing fees apply to PaintScout Payments. 14-day free trial, no credit card required. Verified against paintscout.com/pricing 2026-09-29.
PaintScout starts at $99/mo base, plus seats (Sales tier). That is a base price for the account, with seats added on top (see the pricing note): spread across a 5-person team the base alone works out to about $20 per user. Its starting price places it in our entry price band (under $100 per user per month). The tier prices in the table above run from $99 to $178/mo; the pricing note gives the billing terms and any other published prices. 14-day free trial.
Pricing verified 2026-09-29. Prices can change, so confirm them with PaintScout before purchasing.
Cost by crew size
Monthly cost of the cheapest PaintScout plan that allows each number of users, worked out from the plan prices and user rules on its pricing page, counting every tech as a full user. Plan prices and extra-user fees only: job, appointment and other usage limits, add-ons, setup fees and payment processing are not included; where a plan's usage limit is recorded, it is named under the figure.
| Users | Billed annually where offered | Billed monthly |
|---|---|---|
| 1 | $99/mo Sales (Core Platform) | $119/mo Sales (Core Platform) |
| 3 | $139/mo Sales (Core Platform) | $159/mo Sales (Core Platform) |
| 5 | $179/mo Sales (Core Platform) | $199/mo Sales (Core Platform) |
| 10 | $279/mo Sales (Core Platform) | $299/mo Sales (Core Platform) |
Source: paintscout.com/pricing, read 2026-10-08.
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Key features
Integrations
Pros
- + Production-rate estimating
You price work from your own production rates for each surface and service, then enter room dimensions and let PaintScout calculate labor and materials, instead of building generic line items.
- + Interactive proposals
Proposals can include optional upgrades the customer picks, electronic signatures, and on-site acceptance, with deposits collected through a Pay Now button after the customer accepts.
- + Payments and financing
PaintScout Payments takes credit card and ACH (EFT in Canada) on estimates and invoices, Stripe can be connected instead, and Wisetack adds consumer financing.
- + Wide integration list
PaintScout connects with QuickBooks Online, Xero, CompanyCam, Dropbox, Wisetack and Zapier, and uses Zapier to reach CRMs such as HubSpot, Pipedrive and Monday.
- + Onboarding included
The 14-day free trial needs no credit card, and PaintScout says free onboarding and live chat support come with every account.
Cons
- − Operations costs extra
Scheduling, job management, pipelines and team tasks are in the Operations add-on at $79 a month billed annually ($99 monthly), on top of the Sales plan.
- − Extra users add up
The Sales plan includes 1 user. Each additional user is $20 a month, so a shop with several estimators pays noticeably more than the headline price.
- − Painting-only
PaintScout is built for painting contractors. A company doing several trades may be better served by a multi-trade tool.
- − No app-store app
PaintScout runs in a web browser on phones, tablets and computers. You can add a home-screen icon, but there is no native app to download.
- − Paid setup help is optional but costly
Free onboarding is included, but the Success Packages that build out production rates, templates and presentations cost $999 to $1,999 one time.
Implementation
Start the 14-day free trial (no credit card required) and use the included onboarding. The main setup job is entering your production rates for each surface and service, then building estimate and presentation templates with your branding and optional upgrades. Connect PaintScout Payments or Stripe for deposits, Wisetack if you offer financing, and QuickBooks Online or Xero for accounting. Add users at $20 each per month, starting with the people who write estimates. If you want scheduling, pipelines and job management, add Operations once the estimating side is set up. PaintScout runs in the browser, so add a home-screen icon on the phones and tablets your estimators carry. If you want hands-on help with rates and templates, the optional Success Packages ($999 to $1,999) cover setup and training.
Best for / Watch out for
Best for
Painting contractors whose main need is fast, consistent estimates and professional proposals priced from their own production rates, with the option to add CRM and scheduling
Watch out for
Painting-only; scheduling, job management and pipelines need the paid Operations add-on; browser-based with no app-store app; extra users cost $20 each per month
Available for these trades
Alternatives to PaintScout
Matched on tool type, shared trades, price tier and team size.
Starts at $149 a month for the company; also strong for painting.
Starts at $139 a month base, more as users are added; also strong for painting.
Starts at $29 a month base, more as users are added.
Starts at $79 a month base, more as users are added.
Starts at $25 a month base, more as users are added; also strong for painting.
Starts at $182 a month base, more as users are added.
User reviews
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Frequently asked questions
How much does PaintScout cost?
The Sales plan is $99 a month billed annually or $119 billed monthly, with 1 user included. Additional users are $20 per user per month. The Operations add-on is $79 a month billed annually or $99 monthly. There is a 14-day free trial.
Does PaintScout include scheduling and CRM?
Those come with the Operations add-on, which covers contacts and leads, pipelines, job management, scheduling with Google Calendar two-way sync, crew assignment and team tasks. The Sales plan on its own covers estimating, proposals, payments and follow-ups.
How does PaintScout estimating work?
You set production rates for surfaces and services such as walls, ceilings, trim, doors and cabinets. On site you enter room dimensions, and PaintScout calculates labor and materials and builds a proposal the customer can view, accept and sign online.
Is there a PaintScout mobile app?
PaintScout is web-based and runs in your browser; its help center says there is no app store download. You can add a home-screen icon on a phone or tablet so it opens like an app.
What does PaintScout integrate with?
Its integrations pages list QuickBooks Online, Xero, Stripe, CompanyCam, Dropbox, Wisetack, Zapier, Google Calendar, Pipeline CRM, Workglue and HeyPros, plus HubSpot, Pipedrive, Monday and Jobber through Zapier.
PaintScout vs QuoteIQ for painters?
PaintScout is painting-only and built around production-rate estimating and proposals, with CRM and scheduling in a paid add-on. QuoteIQ is a multi-trade all-in-one app priced per company with included users and paid extra users, with a paint calculator and AI tools. Painters who want estimating depth tend to look at PaintScout; those who want a low-cost all-in-one tend to look at QuoteIQ.
Ready to try PaintScout?
Pricing starts at $99/mo base, plus seats. 14-day free trial. The pricing note records that no credit card is needed.
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