Appliance Repair Software Pricing in 2026
Real pricing for 18 appliance repair software platforms. Every tier verified. Sorted from cheapest to most expensive. No hidden fees, no fake "starting at" gotchas.
Quick price comparison
| Tool | Starting price | Pricing model | Free trial | Verified |
|---|---|---|---|---|
| MaintainX | Free tier | Free tier genuinely free for small teams; Premium custom-quoted Enterprise tier | 30 days | 2026-07-10 |
| Calday | $12/mo | Free tier is genuinely usable but capped at 1 service, 100 clients and 1 integration. Pro $12/month unlocks unlimited services and clients, payment collection, add-ons and custom booking questions. Yearly billing is 20% off. A 7-day Pro trial is advertised as requiring no credit card. Verified from calday.com/pricing 2026-09-04 and corroborated by the Capterra listing. | 7 days | 2026-09-04 |
| ServiceM8 | $29/mo | Per company per month by job volume, unlimited users on paid plans; Free plan ($0, 1 user, 30 jobs/mo); paid plans from $29/mo (Starter, 50 jobs/mo). | 14 days | 2026-07-10 |
| OptimoRoute | $35/mo | Per-driver pricing: Lite $35.10 and Pro $44.10 per driver/mo billed annually ($39/$49 month-to-month); Custom plan quote-based. | 30 days | 2026-07-10 |
| Synchroteam | $39/mo | Per-user/month; minimum users may apply | 14 days | 2026-07-10 |
| CoreJobTrack | $39/mo | Flat per-company pricing (not per user): Starter $39/mo (up to 5 users), Professional $79/mo (up to 25), Enterprise $149/mo (unlimited); nightly-backups add-on $9.99/mo. 7-day free trial, no credit card. A launch special priced Enterprise features at $39/mo with no stated end date at verification. Verified 2026-08-16. | — | 2026-08-16 |
| MrTask (formerly Field Complete) | $39.99/mo | Per company/month: Bronze $39.99/mo (~$31.67/mo billed annually), Silver $199.99, Gold $399.99, Platinum custom-quoted. | 14 days | 2026-07-10 |
| Markate | $40/mo | Owner Operator $39.95/mo billed annually ($49.95 month-to-month); +$5/employee/mo; several features are paid add-ons (e.g. online booking $10/mo); no free tier — 14-day free trial. | — | 2026-07-10 |
| Housecall Pro | $59/mo | Annual-billed monthly equivalents: Basic $59 (1 user), Essentials $149 (5 users included, extra users $100/mo each), MAX $299 (8 users included, extra users $75/mo each). Monthly billing runs $79 / $189 / $329. The per-seat structure means real cost depends heavily on team size: a 6-person team on Essentials pays $249/mo annual-billed, not $149. 14-day free trial, no card. Verified against housecallpro.com/pricing 2026-08-27. | 14 days | 2026-08-27 |
| Kickserv | $60/mo | Seat-based tiers: Start (5 users), Run (10 users), Scale (20 users). QuickBooks sync included on all plans. | 14 days | 2026-07-10 |
| RazorSync | $90/mo | Per company (not per user) at most tiers | 14 days | 2026-07-10 |
| mHelpDesk | $169/mo | Annual pricing; user reports per-user fees add up quickly | 14 days | 2026-05-20 |
| Service Fusion | $208/mo | Flat per-company pricing — unlimited users at every tier | — | 2026-07-10 |
| Workiz | Custom | Custom quote only: all three current plans (Standard, Pro, Ultimate) show 'Request pricing' with no published figures. The former Lite tier and the previously published $65/$169/$299 ladder are gone from the pricing page. Plans differ by automation count (5/10/30), Genius AI features, service plans, inventory, and API access; Genius Phone/Answering/Marketing are paid add-ons. 7-day free trial, no card. Verified against workiz.com/pricing-plans 2026-08-27. | 14 days | 2026-08-27 |
| FieldPulse | Custom | Custom quote only, seat-based with full-access and cheaper field-only (mobile) seats; the vendor publishes no dollar figures and prices by team size and setup. Plan ladder renamed since our last check (previously Essentials/Plus/Pro): now Essentials, Professional, Enterprise (multi-location + API). Third-party reports have put small-team entry around $99+/mo, which we treat as unverified. Verified against fieldpulse.com/pricing 2026-08-27. | 14 days | 2026-08-27 |
| Smart Service | Custom | Custom quote only; reports $79-149/user/mo plus QuickBooks license | — | 2026-07-10 |
| Vonigo | Custom | Custom-quoted; no published pricing (demo required); third-party sources report ~$98-139 per user/month. | — | 2026-07-10 |
| Limble CMMS | Custom | Custom quote via Limble price calculator; pricing page lists Standard, Premium+, and Enterprise tiers with no published dollar amounts and no free tier. | 30 days | 2026-07-10 |
Best value picks by tier
Highest-rated tool in each pricing tier — combining price-tier classification with aggregate user ratings to surface the best value per spending bracket.
ServiceM8
Small Apple-using trade businesses 1-15 employees wanting job-count-based pricing
Service Fusion
Mid-size shops wanting unlimited users at flat pricing (no per-seat surprises as you grow)
Limble CMMS
Maintenance teams (5-200) wanting modern CMMS at lower cost than UpKeep; popular MaintainX alternative
Pricing scenarios by team size
Estimated monthly cost at different team sizes. Per-user platforms scale linearly; flat-rate platforms scale much more slowly. Crossover point is typically 6-8 techs where flat-rate starts winning.
| Tool | Pricing model | 3 techs | 10 techs | 25 techs |
|---|---|---|---|---|
| MaintainX | Per user | Free | Free | Free |
| Calday | Per user | ~$36/mo | ~$120/mo | ~$300/mo |
| ServiceM8 | Flat per company | ~$29/mo | ~$49/mo | ~$149/mo |
| OptimoRoute | Per user | ~$105/mo | ~$350/mo | ~$875/mo |
| Synchroteam | Per user | ~$117/mo | ~$390/mo | ~$975/mo |
| CoreJobTrack | Flat per company | ~$39/mo | ~$79/mo | ~$149/mo |
| MrTask (formerly Field Complete) | Per user | ~$120/mo | ~$400/mo | ~$1000/mo |
| Markate | Per user | ~$120/mo | ~$400/mo | ~$1000/mo |
| Housecall Pro | Per user | ~$177/mo | ~$590/mo | ~$1475/mo |
| Kickserv | Per user | ~$180/mo | ~$600/mo | ~$1500/mo |
Estimates based on entry-tier price × team size for per-user platforms; tier-progression assumption for flat-rate platforms. Actual pricing depends on chosen tier, annual vs monthly commitment, and any negotiated discounts.
Hidden costs beyond the monthly subscription
Three cost components often missing from "starting at $X/mo" marketing copy. Budget for these when comparing platforms:
- Payment processing fees — Most FSM platforms charge 2.59-2.99% + $0.30 per credit card transaction (similar to Stripe). For $100K+/year card volume, standalone Stripe or Adyen can save 20-50 basis points. ACH is cheaper ($0.50-$1.00/transaction) but slower.
- Implementation fees — Mid-tier platforms often offer $500-$2,000 paid setup packages (Quick Start, Pro Setup, Concierge tiers). Enterprise platforms (ServiceTitan, Procore, BuildOps) charge $5K-$50K for required implementation services.
- Add-on integrations and features — Consumer financing (Wisetack, FinanceIt), advanced GPS tracking, premium phone systems, additional users beyond tier limits, custom integrations — typically $20-$200/month each. Stack these carefully.
Pricing breakdown by tool
All public pricing tiers for each platform. Custom-quote tools show user-reported ranges in the notes.
MaintainX
Verified 2026-07-10| Tier | Price |
|---|---|
| Basic (Free) | Free |
| Essential | $16/mo |
| Premium | $49/mo |
| Enterprise | Custom quote |
Free tier genuinely free for small teams; Premium custom-quoted Enterprise tier
Calday
Verified 2026-09-04| Tier | Price |
|---|---|
| Free | Free |
| Pro | $12/mo |
Free tier is genuinely usable but capped at 1 service, 100 clients and 1 integration. Pro $12/month unlocks unlimited services and clients, payment collection, add-ons and custom booking questions. Yearly billing is 20% off. A 7-day Pro trial is advertised as requiring no credit card. Verified from calday.com/pricing 2026-09-04 and corroborated by the Capterra listing.
ServiceM8
Verified 2026-07-10| Tier | Price |
|---|---|
| Starter | $19/mo |
| Growing | $49/mo |
| Premium | $149/mo |
Per company per month by job volume, unlimited users on paid plans; Free plan ($0, 1 user, 30 jobs/mo); paid plans from $29/mo (Starter, 50 jobs/mo).
OptimoRoute
Verified 2026-07-10| Tier | Price |
|---|---|
| Starter | $35/mo |
| Business | $49/mo |
| Enterprise | Custom quote |
Per-driver pricing: Lite $35.10 and Pro $44.10 per driver/mo billed annually ($39/$49 month-to-month); Custom plan quote-based.
Synchroteam
Verified 2026-07-10| Tier | Price |
|---|---|
| Per user/month | $28/mo |
Per-user/month; minimum users may apply
CoreJobTrack
Verified 2026-08-16| Tier | Price |
|---|---|
| Starter | $39/mo |
| Professional | $79/mo |
| Enterprise | $149/mo |
Flat per-company pricing (not per user): Starter $39/mo (up to 5 users), Professional $79/mo (up to 25), Enterprise $149/mo (unlimited); nightly-backups add-on $9.99/mo. 7-day free trial, no credit card. A launch special priced Enterprise features at $39/mo with no stated end date at verification. Verified 2026-08-16.
MrTask (formerly Field Complete)
Verified 2026-07-10| Tier | Price |
|---|---|
| Basic | $39/mo |
| Pro | $79/mo |
| Enterprise | Custom quote |
Per company/month: Bronze $39.99/mo (~$31.67/mo billed annually), Silver $199.99, Gold $399.99, Platinum custom-quoted.
Markate
Verified 2026-07-10| Tier | Price |
|---|---|
| Free | Free |
| Pro | $39/mo |
| Premium | $79/mo |
Owner Operator $39.95/mo billed annually ($49.95 month-to-month); +$5/employee/mo; several features are paid add-ons (e.g. online booking $10/mo); no free tier — 14-day free trial.
Housecall Pro
Verified 2026-08-27| Tier | Price |
|---|---|
| Basic | $59/mo |
| Essentials | $149/mo |
| MAX | $299/mo |
Annual-billed monthly equivalents: Basic $59 (1 user), Essentials $149 (5 users included, extra users $100/mo each), MAX $299 (8 users included, extra users $75/mo each). Monthly billing runs $79 / $189 / $329. The per-seat structure means real cost depends heavily on team size: a 6-person team on Essentials pays $249/mo annual-billed, not $149. 14-day free trial, no card. Verified against housecallpro.com/pricing 2026-08-27.
Kickserv
Verified 2026-07-10| Tier | Price |
|---|---|
| Start | $60/mo |
| Run | $119/mo |
| Scale | $199/mo |
Seat-based tiers: Start (5 users), Run (10 users), Scale (20 users). QuickBooks sync included on all plans.
RazorSync
Verified 2026-07-10| Tier | Price |
|---|---|
| Solo | $90/mo |
| Team | $175/mo |
| Pro | $360/mo |
| Enterprise | Custom quote |
Per company (not per user) at most tiers
mHelpDesk
Verified 2026-05-20| Tier | Price |
|---|---|
| Small Office | $169/mo |
| Standard | $269/mo |
| Premium | Custom quote |
Annual pricing; user reports per-user fees add up quickly
Service Fusion
Verified 2026-07-10| Tier | Price |
|---|---|
| Starter | $195/mo |
| Plus | $298/mo |
| Pro | $398/mo |
Flat per-company pricing — unlimited users at every tier
Workiz
Verified 2026-08-27| Tier | Price |
|---|---|
| Standard | Custom quote |
| Pro | Custom quote |
| Ultimate | Custom quote |
Custom quote only: all three current plans (Standard, Pro, Ultimate) show 'Request pricing' with no published figures. The former Lite tier and the previously published $65/$169/$299 ladder are gone from the pricing page. Plans differ by automation count (5/10/30), Genius AI features, service plans, inventory, and API access; Genius Phone/Answering/Marketing are paid add-ons. 7-day free trial, no card. Verified against workiz.com/pricing-plans 2026-08-27.
FieldPulse
Verified 2026-08-27| Tier | Price |
|---|---|
| Essentials | Custom quote |
| Professional | Custom quote |
| Enterprise | Custom quote |
Custom quote only, seat-based with full-access and cheaper field-only (mobile) seats; the vendor publishes no dollar figures and prices by team size and setup. Plan ladder renamed since our last check (previously Essentials/Plus/Pro): now Essentials, Professional, Enterprise (multi-location + API). Third-party reports have put small-team entry around $99+/mo, which we treat as unverified. Verified against fieldpulse.com/pricing 2026-08-27.
Smart Service
Verified 2026-07-10| Tier | Price |
|---|---|
| Standard | Custom quote |
| Plus | Custom quote |
| Premier | Custom quote |
Custom quote only; reports $79-149/user/mo plus QuickBooks license
Vonigo
Verified 2026-07-10| Tier | Price |
|---|---|
| Pro | $98/mo |
| Premium | $119/mo |
| Enterprise | Custom quote |
Custom-quoted; no published pricing (demo required); third-party sources report ~$98-139 per user/month.
Limble CMMS
Verified 2026-07-10| Tier | Price |
|---|---|
| Free | Free |
| Starter | $28/mo |
| Professional | $69/mo |
| Business+ | Custom quote |
Custom quote via Limble price calculator; pricing page lists Standard, Premium+, and Enterprise tiers with no published dollar amounts and no free tier.
Frequently asked questions
How much does appliance repair software cost?
Entry-level tools start at free (MaintainX). Mid-tier tools run $99-$300/month for small teams. Enterprise platforms like Workiz use custom quotes and typically run $300-$800/user/month at typical configurations.
What's the cheapest appliance repair software?
MaintainX has a free tier with limited features. Calday (From $12/mo) is the cheapest paid option with full features.
Per-user pricing vs flat-rate pricing — which is better?
Per-user pricing (like Jobber, ServiceTitan, Workiz) starts cheap but scales painfully as you hire. Flat-rate per-company pricing (Service Fusion, RazorSync) starts higher but stays predictable. Rough breakeven: per-user wins below 5 techs, flat-rate wins above 8 techs. Calculate at your projected team size 12 months out, not today.
Are these prices verified?
Yes. Every pricing tier on this page has a "verified" date — we re-check pricing quarterly by visiting each vendor's public pricing page and (where applicable) requesting current quotes. Pricing older than 90 days gets flagged. See our methodology page for details.
Why don't some tools show pricing?
Enterprise platforms (ServiceTitan, FieldEdge, BuildOps, etc.) don't publish pricing publicly — they require a sales call to get a custom quote. This is typical for software targeting $1M+ revenue businesses. Reports from users put their pricing in the $100-800/user/month range depending on tier and team size.
What hidden costs should I expect beyond the monthly subscription?
Three usual hidden costs: (1) Payment processing fees — 2.59-2.99% + $0.30 per transaction if you process payments through the platform. For $100K+ annual card volume, switching to standalone Stripe saves 20-50 basis points. (2) Implementation fees — mid-tier platforms often charge $500-$2,000 for guided setup; enterprise platforms $5K-$50K. (3) Add-on integrations — Wisetack consumer financing, FinanceIt, advanced GPS tracking, premium phone systems often added separately at $20-$100/month each.
How does pricing scale as I grow from 3 to 10 to 25 techs?
Massive difference depending on pricing model. Per-user platforms (Jobber: $39/user, ServiceTitan: $300-$800/user) scale linearly — 10x tech count = 10x software cost. Flat-rate platforms (Service Fusion $195/mo, ServiceM8 $59-$329/mo by call volume) barely change — you might pay 1.5-2x more going from 3 to 25 techs vs 10x. Crossover point is typically 6-8 users: below that, per-user platforms are cheaper; above that, flat-rate platforms become meaningfully cheaper. Model your projected 18-month team size when comparing.
Can I negotiate appliance repair software pricing?
For custom-quoted enterprise platforms (ServiceTitan, BuildOps, Procore, FieldEdge enterprise tier), yes — pricing is always negotiable. Standard discounts: 10-20% off list price for annual contracts, additional 5-10% for multi-year commitments. End-of-quarter or end-of-year purchases often get extra leverage as sales reps chase quotas. For published-pricing platforms (Jobber, Housecall Pro), pricing is usually firm — discounts come from annual commitment (typically 15-20% off monthly rates) rather than negotiation.
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See our full ranked picks for Appliance Repair or compare any two tools side-by-side.