Restoration Software Pricing in 2026
Real pricing for 6 restoration software platforms. Every tier verified. Sorted from cheapest to most expensive. No hidden fees, no fake "starting at" gotchas.
Quick price comparison
| Tool | Starting price | Pricing model | Free trial | Verified |
|---|---|---|---|---|
| Albi | $60/mo | Per user/month: Basic $60, Pro $100 (Pro adds a built-in VoIP phone system + advanced reporting). No annual contract required; optional advanced onboarding/training $1,500. | — | 2026-05-28 |
| Restoration Manager | $225/mo | Custom pricing, reported around $225/mo at mid-tier; best fit for $500K-$1.5M revenue restorers. Part of Verisk/Xactware (Service Software was acquired by Verisk in 2017). Contact for a quote. | — | 2026-05-28 |
| PSA | $325/mo | From $325/month including 5 users, then $5.25 per additional user, with a mandatory one-time $1,500 onboarding/setup fee. A 10-person team runs roughly $350/mo — well below the $600-1,000/mo of per-user-priced alternatives. Integrates with Xactimate, Xactanalysis, Moisture Mapper, and QuickBooks. Used by 1,500+ restoration contractors across North America. | — | 2026-05-28 |
| DASH | $595/mo | From about $595/mo on a subscription basis; custom by operation. Formerly DASH by Next Gear Solutions, now part of Cotality. | — | 2026-05-28 |
| Encircle | Custom | Priced by jobs per year (entry around $270); all plans include unlimited users, unlimited data storage, and mobile + web access. Contact Encircle for a quote at your volume. | — | 2026-05-28 |
| KnowHow | Custom | No public pricing — quote-based. A mobile-first training/SOP/knowledge app that complements (rather than replaces) job-management software. Ships with hundreds of expert-built templates (water mitigation through financial processes) and AI that answers on-the-job questions from your company-specific procedures. | — | 2026-05-28 |
Best value picks by tier
Highest-rated tool in each pricing tier — combining price-tier classification with aggregate user ratings to surface the best value per spending bracket.
Albi
Restoration companies that want a modern, highly customizable all-in-one job-management platform with a built-in phone system and no long-term contract
Restoration Manager
Office-based restoration firms ($500K-$1.5M revenue) that want solid job tracking with QuickBooks integration inside the Verisk/Xactware ecosystem
Encircle
Restoration companies that need fast, carrier-ready field documentation — photos, sketches, moisture maps, and contents — with data integrity insurers trust
Pricing scenarios by team size
Estimated monthly cost at different team sizes. Per-user platforms scale linearly; flat-rate platforms scale much more slowly. Crossover point is typically 6-8 techs where flat-rate starts winning.
| Tool | Pricing model | 3 techs | 10 techs | 25 techs |
|---|---|---|---|---|
| Albi | Per user | ~$180/mo | ~$600/mo | ~$1500/mo |
| Restoration Manager | Per user | ~$675/mo | ~$2250/mo | ~$5625/mo |
| PSA | Per user | ~$975/mo | ~$3250/mo | ~$8125/mo |
| DASH | Per user | ~$1785/mo | ~$5950/mo | ~$14875/mo |
Estimates based on entry-tier price × team size for per-user platforms; tier-progression assumption for flat-rate platforms. Actual pricing depends on chosen tier, annual vs monthly commitment, and any negotiated discounts.
Hidden costs beyond the monthly subscription
Three cost components often missing from "starting at $X/mo" marketing copy. Budget for these when comparing platforms:
- Payment processing fees — Most FSM platforms charge 2.59-2.99% + $0.30 per credit card transaction (similar to Stripe). For $100K+/year card volume, standalone Stripe or Adyen can save 20-50 basis points. ACH is cheaper ($0.50-$1.00/transaction) but slower.
- Implementation fees — Mid-tier platforms often offer $500-$2,000 paid setup packages (Quick Start, Pro Setup, Concierge tiers). Enterprise platforms (ServiceTitan, Procore, BuildOps) charge $5K-$50K for required implementation services.
- Add-on integrations and features — Consumer financing (Wisetack, FinanceIt), advanced GPS tracking, premium phone systems, additional users beyond tier limits, custom integrations — typically $20-$200/month each. Stack these carefully.
Pricing breakdown by tool
All public pricing tiers for each platform. Custom-quote tools show user-reported ranges in the notes.
Albi
Verified 2026-05-28| Tier | Price |
|---|---|
| Basic | $60/mo |
| Pro | $100/mo |
Per user/month: Basic $60, Pro $100 (Pro adds a built-in VoIP phone system + advanced reporting). No annual contract required; optional advanced onboarding/training $1,500.
Restoration Manager
Verified 2026-05-28| Tier | Price |
|---|---|
| Custom (~$225/mo) | Custom quote |
Custom pricing, reported around $225/mo at mid-tier; best fit for $500K-$1.5M revenue restorers. Part of Verisk/Xactware (Service Software was acquired by Verisk in 2017). Contact for a quote.
PSA
Verified 2026-05-28| Tier | Price |
|---|---|
| Base (5 users) | Custom quote |
From $325/month including 5 users, then $5.25 per additional user, with a mandatory one-time $1,500 onboarding/setup fee. A 10-person team runs roughly $350/mo — well below the $600-1,000/mo of per-user-priced alternatives. Integrates with Xactimate, Xactanalysis, Moisture Mapper, and QuickBooks. Used by 1,500+ restoration contractors across North America.
DASH
Verified 2026-05-28| Tier | Price |
|---|---|
| Custom (from $595/mo) | Custom quote |
From about $595/mo on a subscription basis; custom by operation. Formerly DASH by Next Gear Solutions, now part of Cotality.
Encircle
Verified 2026-05-28| Tier | Price |
|---|---|
| Job-volume based (entry ~$270) | Custom quote |
Priced by jobs per year (entry around $270); all plans include unlimited users, unlimited data storage, and mobile + web access. Contact Encircle for a quote at your volume.
KnowHow
Verified 2026-05-28| Tier | Price |
|---|---|
| Custom quote | Custom quote |
No public pricing — quote-based. A mobile-first training/SOP/knowledge app that complements (rather than replaces) job-management software. Ships with hundreds of expert-built templates (water mitigation through financial processes) and AI that answers on-the-job questions from your company-specific procedures.
Frequently asked questions
How much does restoration software cost?
Entry-level tools start at $60/month (Albi). Mid-tier tools run $99-$300/month for small teams. Enterprise platforms like Encircle use custom quotes and typically run $300-$800/user/month at typical configurations.
What's the cheapest restoration software?
Albi at From $60/mo is the cheapest paid option with full features. There's no genuinely free option in this category for established businesses.
Per-user pricing vs flat-rate pricing — which is better?
Per-user pricing (like Jobber, ServiceTitan, Workiz) starts cheap but scales painfully as you hire. Flat-rate per-company pricing (Service Fusion, RazorSync) starts higher but stays predictable. Rough breakeven: per-user wins below 5 techs, flat-rate wins above 8 techs. Calculate at your projected team size 12 months out, not today.
Are these prices verified?
Yes. Every pricing tier on this page has a "verified" date — we re-check pricing quarterly by visiting each vendor's public pricing page and (where applicable) requesting current quotes. Pricing older than 90 days gets flagged. See our methodology page for details.
Why don't some tools show pricing?
Enterprise platforms (ServiceTitan, FieldEdge, BuildOps, etc.) don't publish pricing publicly — they require a sales call to get a custom quote. This is typical for software targeting $1M+ revenue businesses. Reports from users put their pricing in the $100-800/user/month range depending on tier and team size.
What hidden costs should I expect beyond the monthly subscription?
Three usual hidden costs: (1) Payment processing fees — 2.59-2.99% + $0.30 per transaction if you process payments through the platform. For $100K+ annual card volume, switching to standalone Stripe saves 20-50 basis points. (2) Implementation fees — mid-tier platforms often charge $500-$2,000 for guided setup; enterprise platforms $5K-$50K. (3) Add-on integrations — Wisetack consumer financing, FinanceIt, advanced GPS tracking, premium phone systems often added separately at $20-$100/month each.
How does pricing scale as I grow from 3 to 10 to 25 techs?
Massive difference depending on pricing model. Per-user platforms (Jobber: $39/user, ServiceTitan: $300-$800/user) scale linearly — 10x tech count = 10x software cost. Flat-rate platforms (Service Fusion $195/mo, ServiceM8 $59-$329/mo by call volume) barely change — you might pay 1.5-2x more going from 3 to 25 techs vs 10x. Crossover point is typically 6-8 users: below that, per-user platforms are cheaper; above that, flat-rate platforms become meaningfully cheaper. Model your projected 18-month team size when comparing.
Can I negotiate restoration software pricing?
For custom-quoted enterprise platforms (ServiceTitan, BuildOps, Procore, FieldEdge enterprise tier), yes — pricing is always negotiable. Standard discounts: 10-20% off list price for annual contracts, additional 5-10% for multi-year commitments. End-of-quarter or end-of-year purchases often get extra leverage as sales reps chase quotas. For published-pricing platforms (Jobber, Housecall Pro), pricing is usually firm — discounts come from annual commitment (typically 15-20% off monthly rates) rather than negotiation.
Ready to compare further?
See our full ranked picks for Restoration or compare any two tools side-by-side.