Feature
QuickBooks Integration in trades software
A sync between field service software and QuickBooks for customers, invoices, payments and accounts, one way or two way depending on the tool.
14 min read
Quick summary
- What it is: A sync between field service software and QuickBooks for customers, invoices, payments and accounts, one way or two way depending on the tool.
- Tools that list it: 96 of the 127 in our directory
What is QuickBooks integration in trades software?
A QuickBooks integration moves records between your field service tool and your books: customers, invoices created in the field service tool, payments collected there, and the mapping of line items to income accounts. Integrations differ on two points: which edition they support (QuickBooks Online, Desktop or both) and which way the sync runs. Jobber syncs one way to QuickBooks Online only (from its Connect plan), Housecall Pro syncs with QuickBooks Online and one way to QuickBooks Desktop (QuickBooks sync starts on its Essentials plan), Knowify syncs both ways with QuickBooks Online and with Desktop on its Enterprise plan, and FieldEdge markets a real-time, two-way integration.
Why QuickBooks integration matters
Without an integration, office staff retype invoices and payments from the field service tool into QuickBooks, and the work grows with job volume. A two-way sync also avoids the two systems showing different customer balances, which causes collection mistakes.
How to evaluate QuickBooks integration when buying
Verify three things before committing: which QuickBooks edition the tool supports (Online, Desktop or both); which way the sync runs (a one-way push from the field service tool, or two way); and whether you can map line items to your own income accounts. Some tools export a file instead of syncing: RealGreen exports a general ledger file for QuickBooks, and PestPac exports financial totals.
Tools that list QuickBooks integration (96)
Tools that name it among their key features or list a QuickBooks integration in our data. Key-feature names are not standardised across tools, so a tool can offer QuickBooks integration without being listed here; check its review.
| Tool | Starting price | Best for |
|---|---|---|
| AccuLynx | Custom quote | Established roofing companies (5-100 employees) running insurance claims and storm restoration work |
| Albi | From $60/mo | Restoration and insurance-repair contractors that want CRM, job management, field documentation, drying logs and invoicing in one platform, and can meet a $6,000 minimum annual subscription on a one-year term |
| Arborgold | From $129/mo | Tree care, plant health care, lawn care and landscaping companies that want CRM, proposals, scheduling, crew time tracking and invoicing in one system, with chemical tracking and tree inventory mapping available on the higher plans |
| Aspire | Custom quote | Established landscaping, snow and ice management, and commercial cleaning companies with multiple crews that want estimating, scheduling, job costing, purchasing and reporting in one system with unlimited users |
| Automaid (formerly Launch27) | From $63.75/mo | Residential cleaning companies that sell through an online booking form with instant pricing and want unlimited users at a flat monthly price |
| Bin Boss | From $99/mo | Small roll-off dumpster companies that want 24/7 online booking with deposits, automatic weight-overage charges, QuickBooks Online sync and one flat monthly price with unlimited users and drivers. |
| Buildertrend | Custom quote | Custom home builders, remodelers, and specialty contractors running multi-month projects |
| BuildOps | Custom quote | Commercial mechanical, electrical, plumbing and HVAC contractors running both service and project work |
| Buildxact | From $169/mo | Residential custom home builders and remodelers wanting strong estimating with project management |
| busybusy | Free tier available | Construction and trades crews that want easy, accurate GPS time tracking with job costing and equipment tracking, including a genuine free tier |
| Clear Estimates | From $59/mo | U.S. residential remodelers, handymen and small contractors who want itemized estimates priced with local labor and material rates instead of building their own price list |
| Commusoft | Custom quote | Heating, plumbing, electrical, commercial HVAC, building maintenance and generator service companies with 6 or more staff that run service contracts and planned maintenance |
| CompanyCam | From $63/mo | Contractors needing structured photo documentation for insurance claims, customer trust, or marketing portfolios |
| Connecteam | Free tier available | Teams of 10-100 deskless workers needing time tracking + communication + scheduling in one app |
| Contractor Foreman | From $49/mo | Small and mid-size trade and general contractors, residential or commercial, that want estimating, project management, scheduling, time tracking and invoicing in one system at a published per-company price |
| Contractor+ | Free tier available | Solo contractors and small trades teams that want a free, all-in-one estimating, invoicing, and job-management app on mobile |
| CorkCRM | From $149/mo | Painting companies that want one painting-focused system for leads, appointments, proposals, contracts, job scheduling, crew timecards and invoices |
| DASH | Custom quote | Established restoration contractors that want a configurable, workflow-driven job-management system with equipment tracking, mobile apps, XactAnalysis notes sync and QuickBooks or Sage accounting integrations, and are fine with quote-only pricing |
| Docket | Custom quote | Roll-off dumpster rental and junk removal companies that want dispatch, container tracking, billing, payments, online ordering and a rental website in one system |
| Dumpster Rental Systems (DRS) | From $79.95/mo | Roll-off dumpster rental companies that want an established system (its driver app dates to 2020) and are ready to confirm current plans, payment terms and features directly with the vendor before signing. |
| Essential | Custom quote | Fire and life-safety contractors that want automated reminders and follow-ups, NFPA inspection templates, and month-to-month terms with implementation and data migration included |
| Estimate Rocket | From $139/mo | Service and trade contractors, including painters, remodelers and franchise systems, that want estimating, proposals, scheduling, job costing and invoicing in one web app for a small office team plus field crews |
| FieldAware | Custom quote | Mid-size and larger organizations that install, service and maintain equipment (building services, facilities, industrial and commercial equipment, medtech, oil and gas) and want work orders, asset history and scheduling on mobile |
| FieldEdge | Custom quote | HVAC, plumbing and electrical contractors who run QuickBooks and want service agreements and flat-rate pricing |
| FieldEdge Flat Rate (formerly Coolfront) | Custom quote | HVAC, plumbing, and electrical service shops on FieldEdge, or existing Coolfront users, that want a managed flat-rate price book instead of maintaining their own |
| FieldPulse | Custom quote | Growing multi-trade service businesses that want custom workflows, maintenance agreements and inventory in one platform |
| FieldRoutes | Custom quote | Pest control and lawn care companies running recurring service routes that want scheduling, routing, sales and billing in one system |
| Floorzap | From $399/mo | Independent flooring retailers that want quoting, scheduling, inventory, invoicing, payments and customer texting in one cloud system, with QuickBooks kept for accounting |
| GoCanvas | From $29/mo | Trades businesses needing custom mobile forms beyond what their primary FSM provides, such as inspection forms, safety checklists, equipment audits, custom work order templates |
| GorillaDesk | From $44.92/mo | Small pest control, lawn care, cleaning and other route-based service businesses that want published, month-to-month pricing |
| Housecall Pro | From $59/mo | Home service businesses that want payments, consumer financing, online booking and review requests built into one platform |
| Houzz Pro | Free tier available | Remodelers, builders, interior designers and architects who want design tools, estimates, project management and marketing on Houzz in one app |
| iCANS | From $99/mo | Owner-operator and small roll-off dumpster companies that want one flat monthly price with unlimited drivers, a simple driver app, built-in card and ACH processing and two-way QuickBooks Online sync, and that are comfortable starting from a self-serve free trial. |
| Inspect Point | Custom quote | Fire and life-safety contractors with three or more technicians who want inspections, deficiency proposals, service work orders and invoicing in one system, and whose technicians use iPads or iPhones |
| Jobber | From $29/mo | Small and mid-size home service businesses (1-30 people) that want quoting, scheduling, invoicing and payments in one app |
| JobNimbus | Custom quote | Roofing, exterior and restoration contractors that want a CRM and project management system built around the roofing sales cycle |
| JobTread | From $159/mo | Home builders, remodelers and specialty contractors that want estimating, job costing, selections and client portals in one system |
| Joist | From $8.34/mo | Solo contractors and small 1-2 person operations needing only estimates and invoicing |
| Kickserv | From $60/mo | Small service businesses (1-15 employees) that run their books in QuickBooks and want simple scheduling and invoicing |
| Knowify | From $99/mo | Trade contractors and subcontractors on QuickBooks who need job costing, change orders and AIA progress billing |
| Lavo CRM | From $46/mo | Owner-operators and small crews in pressure washing, soft washing and other exterior cleaning who want address-based instant quotes and zone-based scheduling in one trade-specific tool |
| Leap | From $79/mo | Exteriors and remodeling contractors (roofing, siding, windows, painting) that sell in the home and want a CRM plus a field sales-and-proposal app with built-in financing |
| Limble CMMS | Custom quote | Internal maintenance teams (5-200) that want a modern, mobile CMMS with ERP integrations |
| LMN by Granum | From $297/mo | Landscaping companies (maintenance, design and build, and snow and ice) that want budget-based estimating tied to scheduling, crew time tracking and job costing |
| MaintainX | Free tier available | Internal maintenance teams (5-500) wanting modern mobile-first CMMS |
| Markate | From $45.95/mo | Solo contractors and small teams wanting affordable FSM with scheduling, dispatch and invoicing |
| MarketSharp | From $182/mo | Remodelers, window and door, roofing, siding and other home improvement contractors that sell through in-home appointments and want lead tracking, marketing campaigns and production tracking in one CRM |
| MeasureSquare | From $45/mo | Flooring, tile and stone estimators who need accurate takeoffs, roll layouts and seam diagrams, measured on site with a laser meter or taken off from plans on a Windows PC |
| Method:CRM | From $35/mo | Small businesses and contractors that run their books in QuickBooks (Online, Desktop or Enterprise) and want leads, estimates, a customer portal and workflows tied to that data |
| mHelpDesk | Custom quote | Small home-service shops needing QuickBooks-tight FSM |
| MrTask (formerly Field Complete) | From $33.25/mo | Small and mid-size service businesses that want field service management, with the option to join a job-sharing network |
| Network Leads | From $224/mo | Moving companies, van lines and relocation brokers that buy leads and want their CRM, dispatch, payments and email and SMS marketing in the same system |
| OpenSolar | Free tier available | Solar installers of any size, in the US, UK, Australia and many other countries, that want free design, proposal and project software and accept partner-funded placement |
| PaintScout | From $99/mo | Painting contractors whose main need is fast, consistent estimates and professional proposals priced from their own production rates, with the option to add CRM and scheduling |
| Paythepoolman | From $65/mo | Owner-operators and small pool service companies that want routing, recurring billing, bids and a customer app at a low monthly price that adds only $15 per extra technician |
| PestPac | Custom quote | Pest control companies, from small shops to multi-branch operations, that want termite, commercial and chemical tracking tools in one pest-specific system and are comfortable buying by quote |
| PlanSwift | Custom quote | Contractors and subcontractors who want fast point-and-click quantity takeoffs and assemblies that turn measurements into material and labor estimates |
| Pool Brain | From $115/mo | Medium and large pool service companies, including multi-branch and franchise operators, that want alerts, guided workflows and technician scorecards to keep service consistent as they add routes |
| Pool Founder | From $49/mo | Pool service companies with 1 to 10 technicians (Enterprise above that) that want pool-specific routing, chemistry logging and billing at a flat price that does not rise with pool count |
| Powered Now | From $30.82/mo | UK sole traders and small trade teams (plumbers, electricians, gas and heating engineers, builders, landscapers) who want quoting, invoicing, certificates and Making Tax Digital in one app |
| Praxedo | From $39/mo | Service organizations with 5 to 500+ technicians (telecoms, energy and utilities, HVAC and refrigeration, plumbing, maintenance) that need scheduling, a mobile app and ERP or CRM connectors |
| Procore | Custom quote | Commercial general contractors, specialty contractors and owners managing complex multi-trade projects |
| PSA | Custom quote | Property restoration contractors, including franchise groups, that want job management, CRM and full accounting (general ledger, payables, receivables, payroll and work-in-process) in one system tied to Xactimate and XactAnalysis |
| QuoteIQ | From $25/mo | Solo operators and small home service crews, including painters, who want estimating, scheduling, invoicing and payments in one app priced per company with a paint calculator and AI tools |
| RazorSync | From $85/mo | Small-to-mid service businesses that want capped, per-company pricing instead of paying per user |
| RealGreen | Custom quote | Lawn care, landscaping, irrigation and tree care companies with several crews that want scheduling, routing, billing and built-in marketing in one system |
| Restoration Manager | Custom quote | Restoration contractors that work carrier and program jobs in Xactimate and XactAnalysis and want work orders, scheduling, equipment tracking and job financials tied to those estimates |
| Roofr | Free tier available | Residential roofing contractors who want measurement reports, proposals, e-signatures, payments and material ordering in one system, with unlimited users on every plan |
| Scoop | Custom quote | Solar installers, O&M providers and other energy and infrastructure contractors that need to standardize project workflows, field checklists and scheduling across office staff, crews and subcontractors |
| Sera Systems | From $399/mo | Small-to-medium HVAC/plumbing/electrical shops wanting modern UX and published pricing without ServiceTitan's complexity |
| Service Autopilot | From $49/mo | Lawn care, landscaping, snow removal, cleaning, pest control and pool service businesses with recurring routes that want scheduling, dispatch, routing and billing in one system, with automations on the higher plans |
| Service Fusion | From $208/mo | Growing service businesses that want unlimited users on a flat monthly price |
| ServiceCore | Custom quote | Portable restroom, septic (including grease trap) and roll-off dumpster operators with several trucks who want scheduling, routing, unit tracking and billing in one system that syncs with QuickBooks Online |
| ServiceM8 | Free tier available | Small trade and home service businesses (electricians, plumbers, HVAC, cleaners, locksmiths, pool and pest control) whose managers use iPhones or iPads and who want pricing by job volume rather than per user |
| ServiceTitan | Custom quote | Established residential and commercial trades businesses with larger teams that want depth in dispatch, marketing attribution and reporting |
| ServiceTrade | Custom quote | Commercial HVAC/refrigeration/fire-life-safety contractors with recurring service agreements |
| Simpro | Custom quote | Electrical, HVAC, plumbing, security and fire protection contractors that mix service, maintenance and project work and want quoting, stock and job costing in one system |
| SingleOps | From $200/mo | Tree care and plant health care companies, from single-crew outfits to multi-crew operations, that want estimating, tree inventory, scheduling, crew work orders and invoicing in one system |
| Skimmer | From $49/mo | Pool and spa service companies, from solo operators to multi-location groups, that want routing, chemistry logging and recurring billing in one pool-specific app with unlimited users |
| Smart Service | From $129.99/mo | HVAC, plumbing and other service shops that run on QuickBooks and want scheduling and dispatch built around it |
| SmartMoving | Custom quote | Moving companies, including multi-location and franchise operators, that want sales, estimating, dispatch, crew, storage and payments in one system and are willing to go through a quote |
| STACK | Free tier available | Contractors and subcontractors who bid from plans every week and want takeoff, labor and material estimating and proposals in one browser-based tool |
| Starlight Software | Custom quote | Waste and recycling companies running several lines of business (roll-off, commercial and residential collection, portable toilets, recycling facilities) that want live dispatch, billing, detailed reporting and a branded ordering app for their customers |
| Supermove | Custom quote | Moving and storage companies of any size that want sales, dispatch, crew, storage and billing tools in one system, with AI help on sales calls |
| Synchroteam | From $39/mo | Service businesses with international clients or multi-language teams |
| The Customer Factor | From $37.46/mo | Owner-operators and small crews in window cleaning, pressure washing, carpet cleaning and house cleaning who want one flat monthly price for customers, scheduling, invoicing and automated reminders |
| Tradify | From $47/mo | Small trade businesses needing a quote-to-invoice flow with published per-user pricing |
| UDA ConstructionOnline | From $165.83/mo | Residential builders, general contractors, remodelers and specialty contractors who want estimating, scheduling, financials, documents and client portals in one system, with unlimited users on the full plans |
| UpKeep | From $24/mo | In-house maintenance teams in manufacturing, facilities, property management, hospitality, food and beverage and similar operations that maintain their own assets (not contractors billing customers) |
| Uptick | Custom quote | Fire protection and fire and security contractors that inspect large numbers of buildings and assets on recurring schedules and want asset records, deficiency quoting, scheduling and billing in one system |
| Vonigo | Custom quote | Franchise systems and multi-location home service companies, such as cleaning, junk removal, moving and handyman brands, that want central control of pricing and standards with a separate workspace for each location |
| Workiz | Custom quote | On-demand service businesses (locksmiths, garage door, junk removal, appliance repair) |
| Workyard | From $6/mo | Construction and trades contractors that want GPS-based labor tracking and job costing to feed payroll, alongside their FSM |
| Yardbook | Free tier available | Solo landscapers and small lawn and landscape crews that want scheduling, estimates, invoices and routing without a monthly fee to start |
| ZenFire | Custom quote | Fire protection contractors, from solo inspectors to multi-company groups, that want NFPA forms, recurring inspections, scheduling and invoicing in one system and want to trial it before buying |
| ZenMaid | From $19/mo | Residential cleaning and maid service businesses that want scheduling, automated client reminders, booking forms and card payments at a low monthly base price plus a fee per team member |
Related features
Invoicing
Creating, sending, and tracking invoices for completed work, with payment collection.
Payment Processing
In-app credit card and ACH payment collection, with payouts to your bank account.
Inventory Management
Tracking parts, materials, and equipment across vehicles and warehouses with usage automation.
Related trade pages
Frequently asked questions
Does my FSM platform support QuickBooks Desktop?
It varies. Jobber syncs with QuickBooks Online only, from its Connect plan. Housecall Pro syncs one way to QuickBooks Desktop. Service Fusion, FieldPulse and JobNimbus support Desktop as well as Online, Knowify offers Desktop sync on its Enterprise plan, and FieldEdge is built around QuickBooks. If your accountant uses Desktop, test the sync before you sign.
Can I sync historical data when I switch FSM platforms?
Ask before you switch: some integrations sync only new records from the day you connect them, and older history stays in the old system or in QuickBooks. Ask the new vendor what it can import and from when, and keep access to your old system's exports.
What happens when QuickBooks and FSM disagree on a customer balance?
Ask each vendor which system wins when records conflict (for example customer details in the field service tool and payment status in QuickBooks), and how duplicate customers are handled. Test with a real customer who exists in both systems before you go live.
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